Phone: +7 918 078 00 58
Exhibitor`s Guide
The II International Congress & Exhibition ASIAEXPO 2024 on Agri, Poultry, Livestock, Aquaculture and Machinery
23-25 October, 2024
Russia, Krasnodar Region, Sirius University of Science and Technology
Dear Exhibitor
This Guide is created to support you and make more easy the way to become an exponent at ASIAEXPO 2024.
The Guide contains all information and forms needed to arrange your successful participation at ASIAEXPO 2024 and provides with detailed instructions about all aspects of the exhibition and related services.
Exhibitor`s Prices and Stand Booking Options:
Premium area
Space only
392 $/sq.m.
Premium area
Stand area including construction (MDF)
784 $/sq.m.
Business area
Space only
196 $/sq.m.
Business area
Stand area including construction (Octanorm)
392 $/sq.m.
Rent of an open air unequipped space
84 $/sq.m.
Аll prices include VAT 20%
This offer does not constitute a public offer
All exhibiting companies will be charged a registration fee of 500 USD, the fee includes:
- official invitation for visa application
- identification badges for exhibitors
- basic Catalogue entry (on-line and printed versions)
- placement the information about your company at our web-site in the list of exhibitors
- on-line banners for your e-mail and socials
- observation of the exhibition territory
- general cleaning of the exhibition territory and waste disposal
- general advertising campaign of the Congress & Exhibition
- an announcement about your companу in our social media
Premium Area Standard Booth Package
Business Area Standard Booth Package
Stand 12 sq.m.
Standard building includes:
- Wall (box structure Plywood, MDF lining 6mm.)
- Fine wall cladding Banner fabric with print
- Reception desk (chipboard/chipboard) with façade covered with full-color printing 1000*1000mm
- Carpet (color agreed upon in the Application: grey, blue, green, red, black);
- Trash basket 1 pc.
- Bar stool 1 pc.
- Chair 4 pcs.
- Table 1 pc.
- Prospectus holder 1 pc.
- Standard rack 1 piece.
- Wall hanger 1 pc.
- Socket 1.5kW - 2 pcs
Back to stands
Stand 15 sq.m.
Standard building includes:
- Wall (box structure Plywood, MDF lining 6mm.)
- Fine wall cladding Banner fabric with print
- Reception desk (chipboard/chipboard) with façade covered with full-color printing 1000*1000mm
- Carpet (color agreed upon in the Application: grey, blue, green, red, black);
- Trash basket 1 pc.
- Bar stool 1 pc.
- Chair 4 pcs.
- Table 1 pc.
- Prospectus holder 1 pc.
- Standard rack 1 piece.
- Wall hanger 1 pc.
- Socket 1.5kW - 2 pcs
Back to stands
Stand 25 sq.m.
Standard building includes:
- Corner wall with utility room (box structure Plywood, MDF lining 6mm.)
- Fine wall covering with Banner fabric with a stamp
- Banner white trim utility room premises
- The door is hinged
- Reception desk (chipboard/chipboard) with façade covered with full-color printing 1000*1000mm
- Carpet (color agreed upon in the Application: grey, blue, green, red, black);
- Trash basket 1 pc.
- Bar stool 1 pc.
- Chair 8 pcs.
- Table 2 pcs.
- Prospectus holder 1 pc.
- Standard rack 1 piece.
- Wall hanger 1 pc.
- Socket 1.5kW - 2 pcs
Back to stands
Stand 30 sq.m.
Standard building includes:
- Corner wall with utility room (box structure Plywood, MDF lining 6mm.)
- Fine wall covering with Banner fabric with a stamp
- Banner white trim utility room premises
- The door is hinged
- Reception desk (chipboard/chipboard) with façade covered with full-color printing 1000*1000mm
- Carpet (color agreed upon in the Application: grey, blue, green, red, black);
- Trash basket 1 pc.
- Bar stool 1 pc.
- Chair 8 pcs.
- Table 2 pcs.
- Prospectus holder 1 pc.
- Standard rack 1 piece.
- Wall hanger 1 pc.
- Socket 1.5kW - 2 pcs
Back to stands
Stand 9 sq.m. (octanorm)
Standard building includes:
- Wall structure from octanorm constructor with filling from LHDF panels
- Frieze design of the octanorm designer with filling made of LHDF panels with a logo pasted from oracal film
- Reception desk made of octanorm 1000*1000mm
- Carpeting (color to be agreed upon) in the Application: grey, blue, green, red, black);
- Trash basket 1 pc.
- Bar stool 1 pc.
- Chair 3 pcs.
- Table 1 pc.
- Light fixture 3 pcs.
- 1.5 kW socket - 1 pc
Back to stands
Stand 12 sq.m. (octanorm)
Standard building includes:
- Wall structure from octanorm constructor with filling from LHDF panels
- Frieze design of the octanorm designer with filling made of LHDF panels with a logo pasted from oracal film
- Reception desk made of octanorm 1000*1000mm
- Carpeting (color to be agreed upon) in the Application: grey, blue, green, red, black);
- Trash basket 1 pc.
- Bar stool 1 pc.
- Chair 3 pcs.
- Table 1 pc.
- Light fixture 3 pcs.
- 1.5 kW socket - 1 pc
Back to stands
Discover the World of Opportunities!
Please, NOTE: walls and other constructions must be returned back without any damages and cleaned off from sticky papers and so on.
To fix any additional articles of your own by making inlets in stand constructions is strongly prohibited, as well as to fix advertising materials with pins and needles.
The cost of damaged construction elements will be recovered from an exponent.
Please, pay attention to the equipment included into the cost of your booth in accordance with the participation request. In case if you do not use some articles the rental cost for them will not be returned to you.
To fix any additional articles of your own by making inlets in stand constructions is strongly prohibited, as well as to fix advertising materials with pins and needles.
The cost of damaged construction elements will be recovered from an exponent.
Please, pay attention to the equipment included into the cost of your booth in accordance with the participation request. In case if you do not use some articles the rental cost for them will not be returned to you.
The substitution of standard equipment is not specified.
Key Action Points
You can order extra equipment if needed in accordance with this list when completing FORM 1
By provision my personal data, I hereby agree to my personal data processing by the Organiser and / or by a person acting on behalf of the Event Organiser. The Event Organiser, for its part, undertakes to ensure the personal data processing in strict accordance with the Federal Law 153 of Russian Federation "On Personal Data".
By provision my personal data, I hereby agree to my personal data processing by the Organiser and / or by a person acting on behalf of the Event Organiser. The Event Organiser, for its part, undertakes to ensure the personal data processing in strict accordance with the Federal Law 153 of Russian Federation "On Personal Data".
OFFICIAL CATALOGUE ENTRY
As a print version format and on-line version of copies of the Official Guide will be published to government officials, professionals, top management executives and decision makers during the exhibition period and afterwards.
Do not miss a chance to present your company and your products to decision-making audience from more than 50 countries from Asia, Middle East and Africa, the largest world market.
We are strongly interested to make your participation at ASIAEXPO a success for you.
Do not miss a chance to get all advantages of our MATCH-MAKING SERVICE.
Do not miss a chance to present your company and your products to decision-making audience from more than 50 countries from Asia, Middle East and Africa, the largest world market.
We are strongly interested to make your participation at ASIAEXPO a success for you.
Do not miss a chance to get all advantages of our MATCH-MAKING SERVICE.
Fill in this questionnaire and we'll match you with your perfect clients ↓.
Participant Questionnaire
By provision my personal data, I hereby agree to my personal data processing by the Organiser and / or by a person acting on behalf of the Event Organiser. The Event Organiser, for its part, undertakes to ensure the personal data processing in strict accordance with the Federal Law 153 of Russian Federation "On Personal Data".
Travel & Accommodation Services
Visa Support
You can apply for E-Visa to Russian Federation in case your country is included into the list:
Andorra, Austria, Bahrain, Belgium, Bulgaria, Cambodia, China, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, India, Indonesia, Iran, Ireland, Italy, Japan, Korea, Democratic People's Republic of Kuwait, Latvia, Liechtenstein, Lithuania, Luxembourg, Malaysia, Malta, Mexico, Monaco, Myanmar, Netherlands, North Macedonia, Norway, Oman, Philippines, Poland, Portugal, Romania, San Marino, Saudi Arabia, Serbia, Singapore, Slovakia, Slovenia, Spain, Sweden, Switzerland, Taiwan, China, Turkey, Vatican, Viet Nam.
- E-visa applicants are not required to visit the Consular Department
- The validity period of a unified electronic visa is 60 days from the date of issue
- The validity period shall not exceed 16 days from the date of entry
- It is necessary to submit an application on the website: https://evisa.kdmid.ru/
- All process to take e-visa is no more than 4 calendar days
Here you can apply for official invitation from our company for visa obtaining
NOTE: Strongly recommended to apply in advance, in order not to be in a rush in case if some additional details occurred to be demanded!
Visa support
If you need Official Invitation from ASIAEXPO to obtain visa please, fill in the following form:
Note! the form must be filled out in accordance with your current International Passport
Note! the form must be filled out in accordance with your current International Passport
By provision my personal data, I hereby agree to my personal data processing by the Organiser and / or by a person acting on behalf of the Event Organiser. The Event Organiser, for its part, undertakes to ensure the personal data processing in strict accordance with the Federal Law 153 of Russian Federation "On Personal Data".
Travel & Accommodation
- Accommodation at the hotels located not far from the exhibition venue and at all hotels of Sochi
- Transfers from/to airports and railway station, transport services, rent-a-car
- Guides, interpreters, translators
- Arrangement of excursions and cultural programs
Accommodation at the hotel
promocode for discount on hotel accommodation
"ASIAEXPO"
For forum guests, we offer a promotional rate at a reduced price in several hotels.
How to use the rate?
- you can follow the link to the site and apply the promo code, and the promotional rate will be activated
- contact the hotel reservation department by phone or by email and book a room at a special rate, indicating the code word with prepayment in any way convenient for the guest
How to use the rate?
- you can follow the link to the site and apply the promo code, and the promotional rate will be activated
- contact the hotel reservation department by phone or by email and book a room at a special rate, indicating the code word with prepayment in any way convenient for the guest
"ASIA2024"
"ASIAEX2024"
Services for Exhibitors
Temporary Staff Interpreters
An interpreter is recommended at the event because not all Russian business partners and visitors speak English or any other language.
Furthermore, business cards are very important means of communication, they better to be translated into Russian.
Please, take headphones with you if you are going to attend a business program to be able to use simultaneous interpretation services.
Important: in case of use some texts in your booth arrangement it is recommended to double it in Russian as well.
Booth Interpreter (English, French, Chinese, Turkish, Arabic, /Russian speaking) cost is:
Furthermore, business cards are very important means of communication, they better to be translated into Russian.
Please, take headphones with you if you are going to attend a business program to be able to use simultaneous interpretation services.
Important: in case of use some texts in your booth arrangement it is recommended to double it in Russian as well.
Booth Interpreter (English, French, Chinese, Turkish, Arabic, /Russian speaking) cost is:
- 200 USD per full business day (from 10 a.m. till 6 p.m.)
- 130 USD per 4 business hours (from 10 a.m. till 2 p.m., from 2 p.m. till 6p.m.)
Send your request to E-mail: vm@asiaexpo.space
Forwarding Services
For all questions reshipping of your goods to Russia for exhibiting at ASIAEXPO 2024, as well as for all points of customs clearance, please, apply to:
Forwarding company:
E-mail: world@asiaexpo.space
Product Certification
Our company renders full services to obtain official certification of your products for Russian market.
Please, send your request to:
E-mail: world@asiaexpo.space
You can apply for Product Official Certificate in case you have registered as an exhibitor and have prepaid full amount in accordance with Contract and invoice.
Please, send your request to:
E-mail: world@asiaexpo.space
The Mantera Resort & Congress is located in the heart of the Imeretinskaya Lowland on the first coastline of the picturesque Black Sea coast in Sochi. Our hotel, surrounded by Olympic facilities, offers guests a unique combination of comfort and service. At Mantera Resort & Congress you will find not only an ideal place for rest and entertainment, but also a great starting point for exploring the rich culture and nature of Sochi.
Address: Russia, Krasnodar region, urban settlement Sirius, Golubaya street, 1A
Phone: +7 800 101 33 33
Address: Russia, Krasnodar region, urban settlement Sirius, Golubaya street, 1A
Phone: +7 800 101 33 33
Relax on the Black Sea coast and experience the Russian Riviera at the Radisson Collection Paradise Resort & Spa, Sochi. Enjoy 508 rooms and 6 villas with stunning sea and mountain views, a sandy beach and pampering treatments at our exclusive Spa SIBO. Enjoy classic Mediterranean cuisine, fresh sushi and creative cocktails at our restaurants and bars, or have a nightcap at the karaoke lounge. Our family-friendly resort offers a variety of fantastic facilities and programs, including family activities.
Address: 65 Let Pobedy st., 50, Adler, Krasnodar region
Telephone: 7 862 243 33 33
Address: 65 Let Pobedy st., 50, Adler, Krasnodar region
Telephone: 7 862 243 33 33
Thanks to the developed infrastructure, it is an excellent place for family vacations and business tourism. Cozy comfortable hotel rooms are equipped with everything necessary for a good rest. All rooms have balconies with panoramic views of the Black Sea, the Olympic Park and the Caucasus Mountains.
The hotel is located next to the Sirius Science and Art Park and is the closest to the congress site.
Address: Krasnodar Territory, FT Sirius, Olympic Avenue, 3
Phone: +8 (800) 350-44-00
E-mail: hotel@siriushotels.ru
Modern hotel complex for family holidays, located on the Black Sea coast. The hotel has the most affordable offer and is suitable for families and large companies up to 7 people. Located in close proximity to a well-maintained embankment with a promenade, bike paths and the best beaches of the Imeretinskaya lowland.
The hotel is a 4 minute taxi ride and a 45 minute walk to the convention site.
Адрес: Krasnodar Territory, FT Sirius, Triumphalnylane, 1
Телефон: +8 (800) 350-44-00E-mail: hotel@siriushotels.ru
The hotel is located in a picturesque place on the Black Sea coast, next to the arboretum "Southern Cultures" and the Olympic Park.
Cozy rooms from Standard to Suite with a magnificent view of the mountains, coast and sea port with yachts.
High level of service and a wide range of services, restaurants and lobby bar, fitness center, SPA, outdoor heated pool and free parking.
Address: Krasnodar region, FT Sirius, Morskoy blvd., 1
Phone: +8 (800) 350-44-00
E-mail: hotel@siriushotels.ru
Cozy rooms from Standard to Suite with a magnificent view of the mountains, coast and sea port with yachts.
High level of service and a wide range of services, restaurants and lobby bar, fitness center, SPA, outdoor heated pool and free parking.
Address: Krasnodar region, FT Sirius, Morskoy blvd., 1
Phone: +8 (800) 350-44-00
E-mail: hotel@siriushotels.ru
Delta Sirius 3* is a modern hotel for family vacations, business trips and "smart tourism". It is located next to the Sirius Autodrom, within walking distance of the Olympic Park and Sochi Park. Seven categories of designer rooms with a capacity of up to 8 people. Panoramic windows offer magnificent views of the Caucasus Mountains and Olympic facilities.
Address: Krasnodar region, urban settlement Sirius, Triumfalny proezd, 1
Phone: +8 (800) 350-44-00
E-mail: hotel@siriushotels.ru
Address: Krasnodar region, urban settlement Sirius, Triumfalny proezd, 1
Phone: +8 (800) 350-44-00
E-mail: hotel@siriushotels.ru
Additional information
Congress & Exhibition dates
October 19-21
9:00 a.m. - 8:00 p.m.
9:00 a.m. - 8:00 p.m.
Booth Construction Period
October 22
9:00 a.m. - 7:00 p.m.
9:00 a.m. - 7:00 p.m.
Exhibitor's Move-in
October 23-24
10:00 a.m. - 6:00 p.m.
10:00 a.m. - 6:00 p.m.
Exhibition Period
October 23
11:00 a.m.
11:00 a.m.
Opening Ceremony
October 23
7:00 p.m.
7:00 p.m.
Gala Dinner
October 25
10:00 a.m. - 4:00 p.m.
10:00 a.m. - 4:00 p.m.
Exhibition Period
October 25
4:00 a.m. - 0:00 p.m.
4:00 a.m. - 0:00 p.m.
Exhibitor's Move-out
Currency exchange
Please pay attention to the restrictions on currency exchange transactions:
Please, NOTE: In view of the existing restrictions on the use of foreign bank cards in Russia, we recommend that you carry cash with you converted into roubles for the whole time of stay at ASIAEXPO 2024.
Cards of the following payment systems work in Russia without any restrictions Mir and UnionPay cards in any currency. Participants are advised to issue card / bring an existing card of any of these payment systems, if possible.
- The most common currencies that you will be able to exchange in any exchange office are US dollars and Euros.
- For operations for the amount of less than 40 thousand roubles, it is not necessary to present your passport, as these operations can be performed at any exchange office. Passport is not required, as these operations can be performed through an ATM, for transactions for the amount of less than 40 thousand roubles, a passport is required. Transactions for the amount of more than 40 thousand roubles require the presentation of a foreign passport.
- It is IMPOSSIBLE to exchange non-cash currency for cash in roubles, if the currency is on bank cards of the following payment systems. MasterCard or Visa cards issued outside Russia. It is also not possible to it is not possible to withdraw cash roubles from these cards.
Please, NOTE: In view of the existing restrictions on the use of foreign bank cards in Russia, we recommend that you carry cash with you converted into roubles for the whole time of stay at ASIAEXPO 2024.
Cards of the following payment systems work in Russia without any restrictions Mir and UnionPay cards in any currency. Participants are advised to issue card / bring an existing card of any of these payment systems, if possible.
Electricity
The voltage in Russia is 220 Volt/50 Hertz.
Sockets are West European standard.
Sockets are West European standard.
Weather
In October the weather is used to be fine. Even if it could be sometimes rainy the weather is generally rather warm and pleasant around 15 degrees above zero during daytime (but about 10 at night) with sunshine and very slow wind.
But everything could happen, and as the organizers cannot make any influence to the weather, it is recommended to examine a forecast before coming.
But everything could happen, and as the organizers cannot make any influence to the weather, it is recommended to examine a forecast before coming.
How to get the Venue
Dear Exhibitor
We strongly hope that after you have examined this Exhibitor`s Guide you really have got full and detailed information for all questions and points you could have.
We wish you luck and success at ASIAEXPO 2024 and pleasant staying in Sochi!
The Organization Committee
of International Agricultural Congress & Exhibition ASIAEXPO 2024
Our team contacts
-
Victoria MilovanovaMob/WhatsApp +7 918 078 00 58
E-mail: vm@asiaexpo.space -
Yvetta KravtsovaMob/WhatsApp +7 968 644 27 22
E-mail: y.kravtsova@asiaexpo.space